SAPLING TECHNOLOGIES, INC.
Version 1.6: April 14th, 2017
To earn and maintain the trust of the world’s most progressive and people-focused companies, Sapling takes all reasonable precautions to protect the confidentiality, integrity and availability of all systems and data entrusted to us by our customers and their employees.
This overview highlights the best practices for information security and technology management that Sapling follows in order to deliver on this commitment.
Sapling seeks to do everything in its power to keep its data and systems safe. We regularly review our security policies and procedures to adhere to the highest industry standards. If you would like to know more or speak to our security team, please contact email@example.com with specific questions.
- Sapling is a web-based platform for managing new-employee onboarding.
- All applications and supporting services are hosted on modern, Linux based operating systems and built upon modern application development frameworks.
- All production systems are hosted on Amazon’s AWS cloud platform, in US regions.
- All software, systems and networks are configured with security as a requirement.
- All new application features are developed in a separate environment and rigorously tested before release applying best practices in web application security.
- Access to the Sapling platform is authenticated using customer specified passwords.
- The Sapling platform supports multiple levels of access for administrative functions and are configurable by customer designated Administrators.
- All passwords are hashed with the bcrypt algorithm and salted with a unique salt for each hash.
- Sapling application, database and software components are all maintained on AWS infrastructure.
- AWS Service Organization Control (SOC) Reports are independent third-party examination reports that demonstrate how AWS achieves key compliance controls and objectives.
- Amazon gates their SOC 2 Report and PCI DSS reports, however SOC 3 is a publicly available summary of SOC 2 (available here without NDA)
- The document outlines that AWS meets the AICPA’s Trust Security Principles in SOC 2 and includes the external auditor’s opinion of the operation of controls.
SOFTWARE DEVELOPMENT PRACTICES
- Sapling follows secure development practices and provides ongoing training for employees in secure development methodologies.
- All role-based access to privileged application functionality is granted on an explicit whitelist basis.
- A strict peer-review process is followed for all code changes, including additional security review for changes to sensitive functionality.
- Automated security code analysis tools are used to provide ongoing identification of security issues.
- Sapling production environments are fully segregated from corporate, development and test environments.
- Host and network based access control lists are used to limit traffic to only necessary systems and services.
- Access to the Sapling platform is made available only via SSL/TLS supporting secure cipher suites.
- Sapling assesses the risk of all new third party services and systems before adoption, and implements contractual, organizational and technical controls commensurate with the assessed risk.
- At minimum, all third party services and systems are verified for consistency with this security overview document.
- Access logs are retained for at least 90 days.
CUSTOMER DATA PROTECTION
- Access to customer data is tightly controlled with access only granted to users with a business requirement, for example, to provide implementation or support services.
- Backups are performed 3 times a day.
- Sapling retains some PII common to the process of fielding new employee data. We do not store health data, credit card or bank account information.
- Upon written request from an authorized customer account representative, customer data will be removed permanently from Sapling production systems and also removed during any backup restoration event.